Catering Policy

Thank you for considering the Clarion Hotel & Suites, Cincinnati for your function.  The information below will assist you with your plans.  Our Catering Staff is at your service to handle all your arrangements.

Food & Beverage
The hotel must supply all food and beverages.  Menu selections, room requirements and all other arrangements must be received three weeks prior to the function.  These menus are suggested for your consideration, and if you prefer, our Catering Professionals will be pleased to tailor a menu for your review.

It is a requirement that the Catering Sales Office is notified of the exact number of attendees by 12:00 (Noon) three working days prior to your event.  This is the minimum number of guests, which will be considered a guarantee for which you will be charged, even if fewer guests attend.  An increase in the guarantee will be accepted up to 24 hours prior to your event date.  The hotel will set up 5% over the final guarantee.  If the Catering Sales Office receives no guarantee, we will consider your last indication of number of guests as the guarantee.

Room & Rental
Function rooms are assigned to anticipated guaranteed number of guests.  The hotel has the right to accordingly reassign the banquet function room.  The hotel reserves the right to charge a service fee for set-up of a meeting room with extraordinary requirements.  A room rental fee will be charged where applicable.  There will be a $50.00 reset charge for each request to change the approved set-up of a meeting room once the room has been set.  

Shipping & Receiving
Small packages for meetings may be delivered to the hotel no more than 3 days prior to the event date due to the limited amount of storage space.  Items should be addressed to the meeting contact with the attention to the Hotel Sales/Catering  staff member working on your event.  Packages should not be marked “Hold for Arrival” but should list the date of the event clearly on each package.

Service Charge & Tax
For all Food, Beverages and Audio Visual an 18% service charge and 6.5% sales tax will be applied.  All meal functions under 25 guests are subject to a $35.00 labor cost.

Billing and Deposits
Billing arrangements for all events must be made in accordance with hotel policies.  Our credit department must authorize all requests for direct billing.  If a deposit is required, it becomes non-refundable 60 days prior to the event.

 It is our goal to provide you with the finest food and service to ensure a successful function here at the Clarion Hotel & Suites, Cincinnati.  We look forward  to serving you.

Please note, all items and selections on website are subject to change without notice